Posted: March 11th, 2023

# NP_EX19_7a

NP_EX19_7a_InderChahal_1.xlsxInstructions_NP_EX19_7a x

NP_EX19_7a_FirstLastName_1

## GETTING STARTED

· Open the file NP_EX19_7a_FirstLastName_1.xlsx, available for download from the SAM website.

· Save the file as NP_EX19_7a_FirstLastName_2.xlsx by changing the “1” to a “2”.

o If you do not see the .xlsx file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.

· With the file NP_EX19_7a_FirstLastName_2.xlsx still open, ensure that your first and last name is displayed in cell B6 of the Documentation sheet.

o If cell B6 does not display your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS

1. Lael Masterson works in the Student Activities Office at Valerian State College in Illinois. Lael has started compiling information on students who are interested in helping run student organizations at Valerian State, and she needs your help completing the workbook. Switch to the Student Representatives worksheet. In cell E2, enter a formula using the HLOOKUP function as follows to determine a student's potential base hourly rate (which is based on the number of years of post-secondary education):

a. Use a structured reference to look up the value in the Post-Secondary Years column. Retrieve the value in the 2nd row of the table in the range P13:U14, using an absolute reference. Because base hourly rate is tiered based on the number of years of education, find an approximate match.

b. Fill the formula into the range E3:E31, if necessary.

2. Student organizations sometimes require transportation for off-campus activities, and school policy requires students to be over 23 years old to serve as transport. Lael wants to determine how many of the active students will be eligible to transport other group members. In cell J2, enter a formula using the IF function and structured references as follows to determine if Kay Colbert can serve as authorized transport:

a. The function should use a reference to the Age column to determine if the student's age is greater than 23, and should return the text Yes if true and No if false.

b. Fill the formula into the range J3:J31, if necessary.

3. To be eligible for the leadership training program offered by the office, a student must have at least 2 years of post-secondary education or have gone through the organization finance training. In cell K2 enter a formula using the IF and OR functions and structured references as follows to determine if Kay Colbert can join the leadership training program:

a. The IF function should determine if the student's Post-Secondary Years is greater than or equal to 2 OR if the student's finance certified status is "Yes", returning the text Yes if a student meets one or both of those criteria or the text No if a student meets neither of those criteria.

b. Fill the formula into the range K3:K31, if necessary.

4. Experienced students may serve as mentors if they are at least age 21 and have at least 3 years of post-secondary education. In cell L2, enter a formula using the IF and AND functions and structured references as follows to determine if Kay Colbert is eligible to serve as a mentor:

a. The IF function should determine if the student's age is greater than or equal to 21 AND the student's post-secondary years are greater than or equal to 3, and should return the text Yes if a student meets both of those criteria or the text No if a student meets none or only one of those criteria.

b. Fill the formula into the range L3:L31, if necessary.

5. Lael is always on the lookout for students who might be interested in running for office in student groups. In cell M2, enter a formula using a nested IF function and structured references as follows to determine first if a student has already been elected to office in a student group, and if not, whether that student meets the qualifications to run in the future:

a. If the value in the Elected column is equal to the text "Yes", the formula should display Elected as the text.

b. Otherwise, the formula should determine if the value in the Finance Certified column is equal to the text "Yes" and return the text Yes if true And No if false.

6. Students who work with student organizations are also considered for employment at the Student Activities Office. Students with more than 4 years of post-secondary education are qualified for more complex Tier 2 jobs. In cell N1, enter the text Tier as the column heading.

7. In cell N2, enter a formula using the IF function and structured references as follows to determine which work tier Kay Colbert is qualified for:

a. The IF function should determine if the student's Post-Secondary Years is greater than or equal to 4, and return the value 2 if true or the value 1 if false.

b. Fill the formula into the range N3:N31, if necessary.

8. Lael wants a quick way to look up students by their Student ID. In cell Q3, nest the existing VLOOKUP function in an IFERROR function. If the VLOOKUP function returns an error result, the text Invalid Student ID should display.

9. Lael wants to determine several totals and averages for active students. In cell Q8, enter a formula using the COUNTIF function and structured references to count the number of students who have been elected to offices in student organizations.

10. In cell R8, enter a formula using the AVERAGEIF function and structured references to determine the average number of post-secondary years for students who have been elected.

11. In cell R9, enter a formula using the AVERAGE function and structured references to determine the average number of years of post-secondary education of all students as shown in the Post-Secondary Years column.

12. Switch to the Academic Groups worksheet. In cell A14, use the INDEX function and structured references to display the value in the first row and first column of the AcademicGroups table.

13. In cell A17, use the SUMIF function and structured references to display the total membership in 2023 for groups with at least 40 members.

14. Lael is also planning for student groups that the office will be working with in the coming year. She decides to create a PivotTable to better manipulate and filter the student group data. Switch to the Academic PivotTable worksheet, then create a PivotTable in cell A1 based on the AcademicGroups table. Update the PivotTable as follows so that it matches Final Figure 2:

a. Change the PivotTable name to: AcademicPivotTable

b. Add the Activities field and the Group Name field (in that order) to the Rows area.

c. Add the 2021, 2022, and 2023 fields (in that order) to the Values area.

d. Change the display of subtotals to Show all Subtotals at Top of Group.

e. Change the report layout to Show in Outline Form.

f. Update the Sum of 2021 field in the Values area to display the name 2021 Membership with the Number number format with 0 decimal places.

g. Update the Sum of 2022 field in the Values area to display the name 2022 Membership with the Number number format with 0 decimal places.

h. Update the Sum of 2023 field in the Values area to display the name 2023 Membership with the Number number format with 0 decimal places.

15. Lael wants to summarize data for all student groups in a PivotTable. To do so, she must first update the AllGroups table. Switch to the All Groups worksheet then edit the record for the Astronomy Society to use 76 as the 2023 field value.

16. Switch to the All Groups PivotTable worksheet. Refresh the PivotTable data, then verify that the 2023 Membership value for the Astronomy Society in row 6 reflects the change you made in the previous step.

17. Apply the Light Blue, Pivot Style Medium 2 PivotTable style to the PivotTable.

18. Add the Office field to the Filters area of the Pivot Table. Filter the table so that only organizations with private offices are visible.

19. Filter the PivotTable as follows:

a. Create a Slicer based on the Activities field value.

b. Resize the slicer so that it has a height of 2.2" and a width of 3.2"

c. Move the slicer so that its upper-left corner appears within cell F3 and its lower-right corner appears within cell J14.

d. Use the slicer to filter the PivotTable so that only Fraternal groups are visible.

Lael also wants to summarize membership data for all organizations using a PivotChart to help determine which groups are showing the most interest from students. Switch to the Activities PivotTable worksheet. Based on

<h2>Documentation
New Perspectives Excel 2019 | Module 7: SAM Project 1a Valerian State College SUMMARIZING YOUR DATA WITH PIVOTTABLES Author: inder chahal Note: Do not edit this sheet. If your name does not appear in cell B6, please download a new copy of the file from the SAM website.

## Student Representatives

r Qualified 6 Yes No Student ID G924 7 Yes Yes Yes Kay Colbert 3 Yes No Yes 056 22 4 Yes No No 2 No No Yes 2 24 6 Yes Yes No 28 2022 Yes Yes No 18 0 No No No 24 6 Yes Yes Yes 20 21 3 2022 No No No 23 5 2023 Yes No No 18 0 No No No 0 1 2 5 8 70 19 1 Yes No No Base Rate .5.575 21 3 2023 Yes No No 00 26 8 2023 Yes Yes No 22 4 2025 Yes No No 22 4 2022 Yes No Yes 58 20 2 2022 Yes No No 21 3 2026 No No No 83 19 1 2022 Yes No Yes 24 2 2025 Yes No Yes 596 18 0 2024 No No No 25 5 2023 Yes Yes Yes 24 6 2022 Yes Yes Yes 886 18 0 2025 No No No 23 5 2023 Yes No No 19 1 2023 Yes No Yes 3 29 9 2023 Yes Yes No 19 1 2022 No No No 25 7 2023 Yes Yes Yes
 Student ID Name Age Post-Secondary Years Base Rate Class Finance Certified Grad Student Elected Qualified Driver Leadership Training Mentor Office Column1 G6 29 1 8 Kay Colbert 2 4 20 22 Yes 62 18 P 49 3 Michael Crozier 2 5 20 23 Student Name W990 35 Brandon Miles 21 2022 V 42 Michael Alvarez 2023 T598 28 Ida Smith 19 20 24 F72 41 Betty Garza 20 25 Total Students Average Post-Secondary Years W20999 Leroy Pirkle 10 Elected Students Q18870 Warren Stewart 20 26 All Students 30 W757 74 Stacy Wiggins 2025 N2 52 Billy Herald O943 61 Margaret Cruz G87578 Chester Keese 2024 Postsecondary Years B6 81 Claudette Littell 2026 15 15.25 15.75 16 17 M8 93 Florence Miller S6 39 Kimberly Gerace Y960 36 Roman Goble C82505 Jocelyn Allen Y7 53 Ron Morse J60811 Roberta Ervin Q5 67 James Rusnak Q75281 Suzanne Lawrence V 73 Shannon Garner L869 47 Emory Little W90960 Laura L i P 40 Floretta Cauthen U886 27 Beverly Berry Y88831 Stephanie Papa P83 37 Wallace Rivera B5 34 54 Larry Russell A60088 Aaron Sifford

Group Name Type Activities2021
Computing ClubField Public
Astronomy SocietyPrivate51 76
Humanities and English ClubProfessional None64
Environmental Management ClubService45 44
Communication Studies Club32
Nursing Club
History Club48
Psychology Association for Students
Investigative Forensics Club
Accounting and Finance Forum
2023 membership in large groups:

## All Groups

Group Name Type Activities Office 2021 2022 2023 Accounting and Finance Forum Academic Professional None 5 6 5 Private 13 Greek Fraternal Private 54 49 61 Greek Fraternal Private 6 6 6 Private 4 3 4 Astronomy Society Academic Field Private 37 51 42 Field None 28 36 47 Cultural Educational Private 35 35 Recreational Field None 34 41 Recreational Field Public 17 14 Chi Omega Greek Fraternal Private 27 30 36 Cultural Private 7 10 10 Cultural Political Private 16 21 25 Communication Studies Club Academic Professional Public 30 32 51 Computing Club Academic Field Public 54 81 93 Greek Fraternal Private 37 62 Cultural Political None 53 74 61 Environmental Management Club Academic Service Private 45 44 52 Recreational Field None 19 21 19 Cultural Educational Public 28 24 27 History Club Academic Professional None 48 40 40 Humanities and English Club Academic Professional None 47 54 64 Cultural Educational Public 10 13 16 Investigative Forensics Club Academic Field Public 6 8 10 Greek Fraternal Private 52 67 62 Cultural Educational Private 26 25 27 Cultural Educational Private 26 22 23 Cultural Political None 39 52 73 Nursing Club Academic Service Private 44 47 41 Greek Fraternal Private 26 33 46 Recreational Field Private 42 46 47 Psychology Association for Students Academic Professional Private 29 26 23 Recreational Field None 37 49 42 Recreational Field None 46 44 38 Recreational Field Private 7 10 13 Greek Fraternal Private 15 12 14 Greek Fraternal Private 51 54 64 Recreational Field None 33 46 37 Greek Fraternal Private 25 24 19 Recreational Field None 38 46
 Alpha Chi Omega Greek Fraternal 13 12 Alpha Phi Alpha Phi Alpha Arab Students Association Cultural Educational Badminton Club Recreational Black Students Association 33 Broomstick Ball 38 Camping and Excursion Club 14 College Democrats Political College Republicans Delta Delta Delta 46 Democratic Socialists at Valerian Frisbee Golf Association Hillel International Students at Valerian Kappa Delta Latinx Students at Valerian LGBTQI* Students Association Libertarian Valerians Pi Beta Phi Pickup Field Hockey Recreational Rock Climbers Running Club Sailing Club Sigma Nu Sigma Sigma Sigma Take A Hike Tau Kappa Epsilon Ultramarathoners Fellowship 55

## All Groups PivotTable

Academic Accounting and Finance Forum 5 6 5 Astronomy Society 37 51 42 Communication Studies Club 30 32 51 Computing Club 54 81 93 Environmental Management Club 45 44 52 History Club 48 40 40 Humanities and English Club 47 54 64 Investigative Forensics Club 6 8 10 Nursing Club 44 47 41 Psychology Association for Students 29 26 23 Cultural Arab Students Association 4 3 4 Black Students Association 35 35 33 College Democrats 7 10 10 College Republicans 16 21 25 Democratic Socialists at Valerian 53 74 61 Hillel 28 24 27 International Students at Valerian 10 13 16 Latinx Students at Valerian 26 25 27 LGBTQI* Students Association 26 22 23 Libertarian Valerians 39 52 73 Greek 13 12 13 Alpha Phi 54 49 61 Alpha Phi Alpha 6 6 6 Chi Omega 27 30 36 Delta Delta Delta 37 46 62 Kappa Delta 52 67 62 Pi Beta Phi 26 33 46 Sigma Nu 15 12 14 Sigma Sigma Sigma 51 54 64 Tau Kappa Epsilon 25 24 19 Recreational Badminton Club 28 36 47 Broomstick Ball 34 41 38 Camping and Excursion Club 14 17 14 Frisbee Golf Association 19 21 19 Pickup Field Hockey 42 46 47 Recreational Rock Climbers 37 49 42 Running Club 46 44 38 Sailing Club 7 10 13 Take A Hike 33 46 37 Ultramarathoners Fellowship 38 46 55 3
Row Labels 2021 Membership 2022 Membership 2023 Membership
345 389 421
244 279 299
306 333 383
Alpha Chi Omega
298 356 350
Grand Total 1193 1357 145

## Activities PivotTable

Row Labels 2021 Membership 2022 Membership 2023 Membership Academic 145 Field 97 140 145 Cultural Educational 129 122 130 Greek 306 333 383 Fraternal 306 333 383 Recreational 298 356 350 Field 298 356 350 Grand Total
 97 140 129 122 130 830 951 1008

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