Posted: June 19th, 2022

Project manager

I need help in drafting in this project
urgentdue
ATTACHED FILE(S)
Paper 1
Project Charter Template
Part 1: A project charter is an essential element in the design phase of project management. The project charter serves as a framework and outlines key details of the project. Ultimately, the project charter will give authority to the project manager once key stakeholders and leadership sign off. Complete the template below based on the running case study in the Class Resources.

Project Manager: (include name and e-mail)

Background/Need/Justification:
Ruth has had suitable training for a master’s in nursing, which is valid in improving her adherence to the current healthcare environment. In terms of full competency in nursing operations, she must receive more skills training to learn to be a highly competent nurse manager whose expertise progresses beyond her other colleagues.

Project Objective(s):
To engage in training in areas where physical clinical sites are limited
To develop a technological system for the healthcare department
To increase understanding of real-life healthcare improvement needs

Applicable Industry Standards:
Using current technology in nursing has both positive and negative outcomes that all operate to serve the healthcare industry. Taking part in educational sessions where Ruth is not allowed to administer medication, at hospitals where medical records are confidential, and when dealing with a shortage of healthcare trainers for patients (Koukourikos et al., 2021). Nursing management shall get attained using the good opportunities to allow nursing Ruth to generate better learning and health improvement for patients. They can get theoretical concepts and then find it easier to get integrated into the professional environment. Improving registered nursing operations is possible using project management which serves the entire health management procedure. Project management can enhance decision-making by integrating sessions which produce real-life experiences for patients then nurses can get involved in managing patient requirements (Guerrero et al., 2021). As a registered nurse with a master of nursing, Ruth shall gain better experience since project management shall assist them in closing the gap between theoretical
coursework and skills. Integration of a real-life healthcare environment shall push nurses to perform in a better capacity even as they learn about concepts required in project management. Advanced project management technology generates a better method of boosting Ruth’s expertise.

Budget Information: Financial management of the project is mandatory to ensure each section gets connected to its expected productivity. Money allocation is required for the IT process at the ABC Medical Center. The entire project allocation process for each phase and understanding of intricate components shall increase productive outcomes. Collaboration with Becky offers more positive results.

Deliverables:
Healthcare reforms are possible using project management technology that shall produce Ruth as a registered nurse with a master of nursing who shall display versatile, highly experienced, and capable of promoting clinical adherence to healthcare environment requirements.

Risks and/or Potential Issues: Disadvantages of new skill introduction and nursing technology include the issue of being unreal affects proper clinical procedures, the expenses involved in the process are too much, there is a mandatory requirement for technical maintenance, and limited training for healthcare educators. Financial handling problems can also occur in the concept.

Project Timeline:

Key milestones

Team Member Responsible

Planned Target Date

Actual Date

Implement new technology

IT personnel

12thJune

Develop a project timeline

Ruth

5thJune

Financial Projection

Becky

12thJune

Purchase of materials

Project Foreman

5th August

Daily Project development

5th August

Project Team: Roles and Responsibilities:

Position

Position

Position

Position

Ruth – project manager

IT Personnel

Becky- finances

Becky -Nurse Manager

IT

Other Peers (Data Collection and Analysis

Approval/Review Committee:

Name and Signature

Role

Position

Contact Information

Part 2: In 500-750 words, address the following:
1. Summarize the steps involved in initiating and designing a project in a health care setting.
2. Describe the influence of authority gradients on team selection and formulation. What is unique about this relative to health care quality and safety?
3. Explain how authority gradients influence team work and patient safety in a health care setting.
4. Research and describe two strategies for identifying and managing overlap in team member roles and accountabilities in a health care setting.
5. Describe one benefit and one challenge for each researched strategy.
References
Koukourikos, K., Tsaloglidou, A., Kourkouta, L., Papathanasiou, I. V., Iliadis, C., Fratzana, A.,
& Panagiotou, A. (2021). Simulation in Clinical Nursing Education. Acta Informatica
medica: AIM : journal of the Society for Medical Informatics of Bosnia & Herzegovina casopis Drustva za medicinsku information BiH, 29(1), 15–20.https://doi.org/10.5455/aim.2021.29.15-20 .
Developing the charter made it possible to understand how nursing improvement is critical in the current environment during the process of creating the charter. Formulating a project for a health care setting requires that certain critical steps need to be followed. The initiation phase requires the nurse manager to identify the “what is “where the Gaps are missing. Using a workflow diagram can help identify the Gap in the project . This part also include the future state of the project which is where the proposed change will occur in the workflow diagram. Objectives and goals are also includedin the stage. Risk, benefits and cost are also put into consideration in this stage. Similar to the nursing process, the second stage is the planning stage which is the stage of discussing about strategies, budgeting , data collection, setting up deadline, as well as assigning responsibilities to all those involved. This is summarize in the project Charter which defines how the project can process, assigning responsibilities. “It begins the process of defining the roles and responsibilities of those participants and outlines the objectives and goals of the project. The charter also identifies the main stakeholders and defines the authority of the project manager” The scope document is a formal documents that follows which set boundaries on what can and cannot be done . It also assigns responsibility of who does what.The fourth step is the execution stage where the manager shows leadership skills. The manager at this stage makes sure that everything is done on a timely manner as defined. The monitoring stage follows where there is evaluation to see which part of the project is working and which part needs improvement. Proper documentation is necessary to provide a summary of the deliveries , outcome and necessary need for change if current plan is not working . In the case study, there was an initial research process to determine how the nurse’s
background knowledge was suitable for the topic. After gaining a proper understanding, a follow-up process involved determining project components to understand the connection to the entire project component. This technique validates adequate planning by the nurse. It was then possible to integrate new nursing ideas in the areas of care improvement, technology, and proper financial management since all these results are in correlation with existent healthcare needs. The design process integrated careful time allocation depending on the scheduled taskInfluence of Authority Gradients on Team Selection and FormulationDescribe the influence of authority gradients on team selection and formulation. Helps to make sure that team members are assigned to various task base on their level of expertise . What is unique about this relative to health care quality and safety? Authority gradients have a lot of influence on team selection since they determine the need to adjust different processes in terms of finding a person highly conversant with the project deliverable. The formulation process was based primarily on expertise and interest in engaging in the project since these two components strongly connect to project success. It then becomes highly imperative to integrate a budget management technique in collaboration with a finance expert since this is a productive method of serving all stakeholders. Managing overlap can get eliminated once each stakeholder understands their crucial role and delivers all expected outcomes.How Authority Gradients Influence Teamwork and Patient SafetyAuthority gradients have an impact on team operations in both positive and negative ways. When team members get managed by an authoritative figure who is invested in collaboration efforts, the entire healthcare center shall ensure patient safety. All nurses, physicians, therapists, or managers shall work together to enhance quality health outcomes. In the perspective of adverse outcomes, too many authoritative gradients can affect teamwork since
the person will generate confusion as each one tries to produce the best, thus leading to inefficient outcomes for different activities. Patient safety is the central goal of all healthcare environments and therefore needs adjustment to accommodate unique ideas.Two Strategies for Identifying & Managing Overlap in Team Member Roles & AccountabilitiesPerformance assessment tests and observations are strategies suitable to analyze teams since it shapes the possibility of determining cases of overlap. As each team member would have already been assigned a task, there can be suitable improvements in terms of deciding competency metrics. In the proposed, observations are productive techniques applicable in handling engagement sessions and finding out the needs for improvement of productivity. During assessments, cases of overlap will be possible in terms of finding out the healthcare departments which need adjustment. Role clarification is one of the strategies of managing overlap in Team member role. It alerts the team member to be conscious of their responsibility and will be held accountable when there is conflict in role construction and boundaries .Secondly interprofessional education which is a strategy to help team members collaborate with each other effectively as professionals. Limiting conflicts and waste of resources. Describe one benefit and one challenge for each researched strategyThe challenge of performance assessment tests includes patient factors, resource allocation, and dependence on existing medical technology. Issues are common among patients when they do not fully recover even after getting provided with advanced care. This part of the project shall then get a limitation that is unsolicited. Another challenge is resource allocation, whereby some appropriate equipment might be too expensive. In terms of medical technology, issues occur when required equipment is too costly. The challenge of observation is inaccurate data.
© 2022. Grand Canyon University. All Rights Reserved.
5
Running head: ASSIGNMENT TITLE HERE
1
Building a Project Schedu
Value of a Work Breakdown Structure
The main role of WBS is to distinguish and plan for an effective and easier strategy, the activities prompting fruitful completion of the project. Besides the fact that the WBS helps in planning and monitoring project activities, having this tool helps in budgeting. Project work breakdown designs can also be used to detect expected risks in a given project. Anytime a project is ragging behind, use of this tool can easily identify critical deliverables affected by a poor work plan. This tool gives a clear picture of the project scope
WBS helps in estimating effort needed, time as well as money needed to complete a project. It assists the venture administrator in understanding bits of work that make up the large achievements and how much does every activity require effort, time and cash to have the option to deliver the expected outcomes. It in this way eventually helps in methodology, planning and assessment. Using this tool, a project manager can identify what must be included and excluded from the undertaking to the stakeholders during the project initial phase. That way the project director can focus in on what should be done to complete the project on time
Having a WBS consequently provides a way for alleviating project risks. Since a WBS is created before any project activity has been done, it is easy to reduce project risks by simply defining each undertaking expected to complete the project (Norman & Fried, 2020). You and your associates can actually detect risk areas and work on them. WBS helps quick and better project planning, once you have a WBS it will be significantly easier for you to define and characterize the undertaking’s activities. It furthermore gives a way to estimate project costs definitively. Base up assessment is potentially the most exact procedures, since you break the project into little modules, you can actually check the cost, time as well as risks of each and every module.
Further development of the WBS assists project managers in creating a project schedule as well as refinement of the project monetary plan. WBS and the project facts that can be recovered from it are critical to any project success. The WBS engages the project manager to screen, measure and control various elements of any given task. As a result of the WBS, project administrator will secure universal visibility over the advancement and status of each and every deliverable and its components.
Importance of Monitoring Critical Success Factors
Critical Success Factors are the fundamental elements that should be properly monitored in an event a project intends to attain its goals, and also complete on time. By monitoring CSFs, project heads can create a common point of reference that will help a project in coordinating and estimating its outcome. Critical Success Factors as the main point of reference assist everybody within the project to know the most critical aspect of the project (Blokdijk, 2018). This helps the team in performing their duties as expected in the right setting to achieve the project goals.
Critical success factors (CSFs) and their performance assessment assume a significant role of connecting everyday operational activities to the project’s activities. Without exhaustive and complete information on its CSFs, the project performance management cannot produce the expected outcomes. Any project chief ought to continue monitoring and rethinking project basic achievement factors regularly to guarantee that project team continue to advance towards expected goals. Critical success factors are now and again less unmistakable than quantifiable objectives or targets of the venture, so it is helpful to recognize as explicitly as conceivable how a task head can quantify or screen everyone.
Characterizing and observing critical success factors is the best way to watch out for anything the expectations demands. Assuming that a task or association just knows the objective they need to reach, and not how they will arrive, becoming mixed up in the weeds is simple. Critical success factors are the best way to know what is exactly needed to accomplish all deliverables. Without this information, expectations are hypotheticals. Project managers are tasked with ensuring that the project is a success hence monitoring success factors on a project is always on top of their list.
By properly monitoring critical success factors a project manager ought to have the option to connect and line up with the project critical objectives. They are used to decide how a project unit, division, or capacity can arrive at its particular objectives and work with positive headway toward the venture’s essential objectives. These elements likewise impact how project team support and do their part in adding to smart courses of action and goals.
Managers who are outfitted to delivering transient working outcomes put significant exertion in following and directing their undertaking’s performance, and thusly employ monitoring CSFs to assess existing circumstances consistently. Practically all supervisors make them screen CSFs, which frequently incorporate monetarily plan CSFs, for example, actual execution versus spending plan or the ongoing status of product or service exchange cost. Another monitoring CSF may be staff turnover rates.

Reference
Blokdijk, G. (2018). Critical success factor – Simple steps to win, insights and opportunities for Maxing out success. Complete Publishing.
Martinelli, R. J., & Milosevic, D. Z. (2019). Project management toolbox: Tools and techniques for the practicing project manager. John Wiley & Sons.
Analyze The Key Elements of Each Stage in The Cycle.
The basic elements of the communication process include sender, receiver, message, channel, and feedback. For any communication process to be complete the following must take place. Generate the message, encode the message, transmit the message through a medium, and receive the message. Decode the message and finally absorb the content
Sender: Initiates the communication process as he or she sends the message to the intended person. This can be achieved either through writing or speaking. The communication process starts with the sender.
Message: Also known as the subject matter of this process, i.e., the content of the letter, speech, order, information, idea, or suggestion. This is the second phase of the communication, this phase focus on the message that needs to go through the communication process.
Communication channel: This is the media through which the sender passes the information and understanding to the receiver. It acts as a connection between the communicator and the receiver, i.e., the levels of communication or relationships that exist between different individuals or departments of an organization.
Receiver: Receives the message for whom the communication is meant. The reception receives the information, order or message. The receiver is simply the destination of the message i.e. the last person in the communication process. He or she receives the message sent by the sender.
Feedback: Plays a huge role in making communication process a success. This is the reaction to the message sent to the receiver, a feedback can be in form of a notification from the receiver that he has received the message or a comment on the message.
Noise: For effective communication to take place, it is important for the sender to ensure that no external noise exists in the surrounding environment as this can act as a barrier to the communication process
Identify potential communication barriers within a team function.
Lack of Clarity of Details: The sender is, more often than not, 100% sure that his message is clear. What he doesn’t comprehend is the basic reality that what is obvious to him need not be obvious to others due to such countless reasons. However, on the off chance that the idea isn’t clear even to himself then he can be certain that it won’t ever be plainly grasped by the other party. Hence the absence of consistent focus with respect to the original sender is one of the main barriers to effective communication.
Verbose Language: Verbose expression use a lot of unnecessary words clouding the main point to be understood, with the inevitable result that the receiver easily gives up his effort to get at the real meaning of the message. These are avoidable barriers.
Faulty Grammar Usage: Faulty grammar saps the vitality of many a good message. Both the sender and the recipient of the messages could be similarly at fault for poor language and the victim regardless is the adequacy of the correspondence.
Cultural Variations: Even though we could use the same language for connecting with different nationalities, it is imperative that we take into account the possible cultural variations which could seriously influence the undertone of the message as figured out by the recipient from an alternate social background. So additional consideration should be practiced while speaking with individuals with particularly different traditions and utilizations.
Research three communication strategies & Provide a Description of each
Strategy One
A) Learn to distinguish assertive language from aggressive (more direct) language. Assume you moved to a far-off nation and there are two individuals. One individual tells you “You MUST get familiar with the language!!!”The other person tells you “You will realize by yourself that learning the local language will benefit you in many ways.” Which approach do you think is better? Obviously, version 2, it’s less direct and sounds friendlier.
Strategy Two
b) Be always respectful towards the other person, no matter whether you communicate orally or in writing. Also bear in mind that you don’t write the same way as you talk (Unless, you want to write an engaging blog post and apply a conversational writing style.)
Strategy Three
If you get feedback from others, never take it personally (Kwansah-Aidoo, 2017). Consider it as an opportunity to learn. In the event that you then again need to give another person criticism, begin with a positive note, mention points that need to be changed/improved and end again with a positive note (it’s known as the “sandwich” method).
d) Make sure your spoken word and body language are in sync. On the off chance that they are not, people will trust your non-verbal communication as opposed to what is emerging from your mouth. Words can lie however non-verbal communication is hard to control.
How to Improve Communication
The recommended approach to improve communication is a functional approach. This viewpoint implies having a structure to work with the cycles of motivation, objective setting, participative gatherings and working with representatives to match individual objectives to business objectives. Advancing the quintessence of business corresponding to client assumptions and generating profit or offering types of assistance are added practices (Perkins, 2019). The communication process is a system of interrelated parts that are progressing, dynamic and continuous through verbal and nonverbal components.
To enhance effective communication, you ought to continually speak with many people. Furthermore, regardless of who these individuals are – stakeholders, clients, partners, associates or distant representatives, you ought to have the option to track down the right methodology for every interlocutor. That is the reason solid communication abilities are your pass to big opportunities. In any case, you risk losing significant opportunities and going down in your profession.
In this way, the critical moment here is to gain proficiency in the way to communicate accurately with various stakeholders and keep awake to date with the most recent business communication patterns. To enhance these skills, practicing and observing people plays a huge role. You can as well enlist for a communication course to enhance your communication skills. It is easy to learn through observing people, how they behave and interact is very crucial and gives live feedback too through their reactions.

References
Kwansah-Aidoo, K. (2017). Topical issues in communications and media research. Nova Publishers.
Bouhafs, F., Mackay, M., & Merabti, M. (2018). Communication challenges and solutions in the smart grid. Springer.
Perkins, P. S. (2019). The art and science of communication: Tools for effective communication in the workplace. John Wiley & Sons.
Explain The Importance of An Implementation Checklist.
Importance of Addressing Change Management
Implementation checklists provide an easy way to understand and recall important information for those who administer and oversee a project. They fill a moderately straightforward need: to guarantee activities are monitored, finished, and assessed for precision or execution. Checklists also help project coordinators and managers remain accountable (especially when workers are in highly regulated industries or compliance requirements are involved). They also act as a reinforcement to help managers not forget any tasks. A well-structured implementation checklist for a project should organize information in the order tasks should be completed and present all information as concisely as possible.
Creating a to-do list of tomorrow’s activities the night before can be really effective and extremely helpful when it comes to organizing your day or week and making sure you get to be highly productive while staying on top of all your priorities. It keeps you grounded and track of all the little things you need doing and prioritizing (Wysocki,2018). Establishing your workflows and processes in a form of a checklist allows you to perform all the necessary steps involved in task execution and therefore helps maintain the standard and quality of your work.
Implementation checklists are a type of process documentation and in many contexts can be helpful in project management. Mistakes are staggeringly costly, and checklists guarantee against missing steps as well as help in avoiding errors. An implementation checklist helps the project team to zero in on the job that needs to be done and not “What’s next?” All project activities should be completed in time and the inability to finish one prompts the failure of the whole project hence having a list of all activities on a checklist ensures that all activists are addressed.
2. Explain the importance of addressing change management in the implementation phase of project management.
Implementation checklists provide an easy way to understand and recall important information for those who administer and oversee a project. They fill a moderately straightforward need: to guarantee activities are monitored, finished, and assessed for precision or execution. Checklists also help project coordinators and managers remain accountable (especially when workers are in highly regulated industries or compliance requirements are involved). They also act as a reinforcement to help managers not forget any tasks. A well-structured implementation checklist for a project should organize information in the order tasks should be completed and present all information as concisely as possible.
Creating a to-do list of tomorrow’s activities the night before can be really effective and extremely helpful when it comes to organizing your day or week and making sure you get to be highly productive while staying on top of all your priorities. It keeps you grounded and track of all the little things you need doing and prioritizing (Wysocki,2018). Establishing your workflows and processes in a form of a checklist allows you to perform all the necessary steps involved in task execution and therefore helps maintain the standard and quality of your work.
Implementation checklists are a type of process documentation and in many contexts can be helpful in project management. Mistakes are staggeringly costly and checklists guarantee against missing steps as well as helps in avoiding errors. An implementation checklist helps project team to zero in on the job that needs to be done and not “What’s next?” All project activities should be completed in time and inability to finish one prompts the failure of the whole project hence having a list of all activities on a checklist ensures that all activist are addressed.

References
Heerkens,G.R. (2017).Project management. Place of publication not identified: Mcgraw-Hill Education.
Kerzner,H. (2017).Project management: A systems approach to planning, scheduling, and controlling.
Wysocki,R.K. (2018).Effective Project Management: Traditional, Agile, Extreme. Hoboken, NJ: John Wiley & Sons.

The Benefit of a Root Cause Analysis in Health Care Quality and Safety
A root cause analysis is a suitable health trend that can get used to eliminate confusion during a healthcare project. The prevention would occur based on the ability to connect to understand factors in a healthy environment as all project members explain coherently the actions that occur in their departments. It is imperative to note that the availability of root causes is the main factor causing preventable and unnecessary stagnation of healthcare development. This, in turn, results in limited healthcare quality and safety.
Mitigate Risk
How does it mitigate risk?
The risk can be mitigated using proper communication practices by all healthcare project members and allowing the stakeholders to get trained on expected communication processes (Chichirez & Purcărea, 2018). Monitoring healthcare projects by a person who knows how to deal with communication requirements shall be the applicable contingency measure.
Quality Indicator
Using proper team engagement, healthcare safety, and quality are possible since such a process is required to validate productive healthcare outcomes. There can be issues related to lack of team connectivity due to inappropriate delivery of care, and thus a reduced accurate healthcare environment process gets applied. Use of training, technology integration, and proper language use are integral factors required to ensure proper healthcare management (Buljac-Samardzic et al., 2020). It can be possible to reduce the wastage of healthcare resources once the stakeholders involved understand to develop quick communication sessions for delivery of all required healthcare needs. As displayed in the fishbone diagram above, improper grammar usage, verbose language, sharing of messages without clarity, and cultural diversity all cause issues when attempting to deliver healthcare requirements. Training sessions can thus establish better healthcare communication.
The plan to reduce preventable hospital stays includes creating a patient monitoring tool, decreasing readmissions, and using tactical payment methods to improve payment methods. The tool would develop using technological means to ensure the physicians and quality improvement departments detect unnecessary hospital admissions. There would be the possibility of increasing access to healthcare using a high-quality treatment to ensure patients collaborate with health improvement initiatives.
The Purpose of Progress Tracking
Describe the purpose of progress tracking in project management.
Progress tracking is imperative in project management to facilitate proper healthcare outcomes after providing the appropriate tools to attain stakeholders’ requirements. There are different steps for progress tracking, including analyzing daily team operations, monitoring hospital information systems, retrieval of records to determine improvement areas and management frequency of use of a healthcare department that is the subject of the project management process. Monitoring all stakeholders’ progress is imperative to validate the performance-oriented development needed for an entire project. Engaging with the intended users of a project is the required technique to ensure proper healthcare outcomes after finding out the concepts involved in validating proper care.
Identify Project Adjustments and When It Is Best to Implement
Describe how to identify project adjustments and when it is best to implement them.
Identifying project adjustments are possible by using knowledge and resource directly available to stakeholders to create an environment directed to deal with the proper delivery of project outcomes. Project adjustment can eliminate lag that can limit profitability requirements in the entire project area (Kim et al., 2020). An action plan for addressing trends can involve collaboration with all stakeholders whose ideas can generate maximum project outcomes.
Reference
Buljac-Samardzic, M., Doekhie, K.D. & van Wijngaarden, J.D.H. Interventions to improve team effectiveness within health care: a systematic review of the past decade. Hum Resour Health 18, 2 (2020).
https://doi.org/10.1186/s12960-019-0411-3
.
Chichirez, C. M., & Purcărea, V. L. (2018). Interpersonal communication in healthcare. Journal of medicine and life, 11(2), 119–122.
Kim, J., Fallov, J., & Groom, S. (2020). Project Implementation, Monitoring, and Adjustment. Public Investment Management Reference Guide, 127-146. doi: 10.1596/978-1-4648-1529-4_ch8
© 2022. Grand Canyon University. All Rights Reserved.
The purpose of this assignment is to discuss the value of monitoring project progress and evaluating outcomes to develop quality and safety initiatives. In a 750-900-word paper, address the following:
Discuss the value of monitoring the progress of planned change and the impact it has on project outcomes.
Explain the benefits of evaluating overall project outcomes.
Discuss the importance of final project analysis and debriefing following project closure.
Discuss who should be involved in the project debriefing.
Explain why it’s important to celebrate successful completion of a project.
How would you celebrate successful completion?
If all desired outcomes are not met in a project, describe the appropriate next steps.
Based on the case study in which you have applied the principles of project management to in Topics 3-8, develop at least two potential resulting quality and safety initiatives.
This assignment uses a rubric. Please review the rubric prior to beginning the assignment to become familiar with the expectations for successful completion.
Rubric
A discussion on the value of monitoring the progress of the project and the impact it has on project outcomes is present and thorough.
An explanation of the benefits of evaluating overall project outcomes is present and thorough.
A discussion of the importance of final project analysis and debriefing following project closure is present and thorough.
A discussion on who should be involved in the project debriefing is present and thorough.
An explanation of why it is important and how they would celebrate successful completion of a project is present and thorough.
A description of the next steps if not all desired outcomes are met is present and thorough.
Quality and Safety Initiatives (C6.2) Two quality and safety initiatives are developed and thorough.

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