Posted: April 24th, 2025

Planning a Project

 

For this assignment, download the 

Week 3 Give Back Project Assessment Instructions

. Read the instructions carefully and submit the following sections for the Give Back Black-Tie Gala:

7. Project Team Roles

8. Ethics & Team Ground Rules

9. Communication Management Plan

10. Risk Register

11. Probability and Impact Matrix

12. Budget Estimate

13. Milestone Estimates

14. Project Plan Baselines

Each of these can be found as separate tabs in the Give Back Project Management Plan Excel spreadsheet or the Word template below.

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SUBMIT WEEK 3

Project Team Roles – Section

7

Instructions

Use your imagination to identify other project team members you will need to help make this project a success. In the table below, enter information about each of these team members.

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Project Team Roles

ID

Title

Name

Role

Key Responsibilities

Ethics and Team Ground Rules – Section

8

Submitted by:

Date:

Instructions

Read through the information about ethics and academic integrity. Then, in the Team Ground Rules area, list the rules you would implement as a project manager for your project team.

Ethics

The Project Management Institute’s Code of Ethics for project management professionals includes the following values:

·
Responsibility – Duty to take ownership for the decisions we make or fail to make, the actions we take or fail to make, and the consequences of that result.

·
Respect – Duty to show a higher regard for ourselves, others, and the resources entrusted to us – people, money, reputation, the safety of others, and the natural or environmental resources.

·
Fairness – Duty to make decisions and act impartially and objectively, free from competing self-interest, prejudice, discrimination, and favoritism.

·
Honesty – Duty to understand the truth and act in a truthful manner both in our community and in our conduct.

Academic Integrity

As a student in this project management course, you have the duty to create and submit original work and not the works created by the efforts of others. You also have the duty to report any instances of cheating, plagiarism, copying, or heavy borrowing from the work of others.

Team Ground Rules

1

.

2

.

3.

4.

5

.

6

.

7.

8.

9

.

Communication Management Plan – Section 9

Instructions

Apply your project management knowledge and understanding to complete the
table below. List each audience you will need to communicate with along with the purpose, method, frequency, organizer, scribe, sender, and date of your communication with that audience.

Audience

Purpose

Method

Frequency

Organizer

Scribe

Sender

Date

Risk Register

– Section

10

Instructions

For the Give Back Gala project, the Risk Register and

Probability Impact Matrix

represent the Risk Management Plan. To complete the Risk Register, list each potential risk in your project, including input from the

Business Case

and additional associated information in the table.

· Columns B-E are the risk identification.

· Risk description

· Risk status (Active or Inactive)

· Risk category (

Budg

et, Project Owner, Resources, Scheduling, Scope, Team, or Technology)

· Risk mitigation or treatment (Avoidance, Reduction, Retention, or Sharing)

· Columns F-H are the qualitative ratings.

· Probability values are measured from 0, no chance of occurrence or no longer a risk, to 5, occurrence is nearly certain.

· Impact values are measured from 0, no impact from occurrence, to 5, disastrous if occurs. The impact rating is based on the measured impact against the measurable project factors, such as quality, cost, schedule, performance, etc.

· Risk score is the sum of the probability and impact values.

· Columns I-L are for the risk response information:

· Risk response

· Trigger or threshold

· Risk owner

·

Comments

(optional)

ID	Risk Description	Risk Status (Active or Inactive)	Risk Category	Risk Mitigation or Treatment	Probability (0–5)	Impact (0–5)	Risk Score	Risk Response	Trigger or Threshold	Risk Owner	Comments
1
2
3
4
5
6
7
8
9
10

Probability and Impact Matrix – Section 11

Instructions

The
Risk Register and
Probability Impact Matrix represent the Risk Management Plan. To complete the Probability Impact Matrix, summarize each risk from your completed
Risk Register in the table. An example is provided.

Probability and Impact Table

ID

Risk Description

Probability

Impact

Ex

Space Aliens Attack

1

5

1

2

3

4

5

6

7

8

9

10

Probability and Impact Matrix

Plot each risk ID number in the cell where the two scores intersect in the Probability and Impact Matrix. If more than one risk shares a cell, separate the risk IDs with a comma. The example from the Probability and Impact Table is plotted as an example.

Very Low Impact (1)

Low Impact (2)

Medium Impact (3)

High Impact (4)

Very High Impact (5)

Very High Probability (5)

High Probability (4)

Medium Probability (3)

Low Probability (2)

Very Low Probability (1)

Ex

Budg

et

Estimate

– Section 12

Instructions

Complete the expense budget estimate table below by inputting the estimated quantity of each item and the cost per unit. Then, select the entire table and press F9 on a desktop keyboard or fn + F9 on a laptop keyboard to calculate the Budgeted Cost.

Input the Actual Cost, once available. Then press F9 on a desktop keyboard or fn + F9 on a laptop keyboard to calculate the Difference and Variance columns.

Note: Do not edit the Budgeted Cost, Difference, or Variance columns or the total expenses rows. These calculations are performed when you update the table.

Expense Type

Expense Name

Quantity

Budgeted $ per Unit

Budgeted Cost

Actual Cost

Difference

Variance

Marketing

and Advertising

Social Media

$ 0.00

$ 0.00

!Zero Divide

Marketing and Advertising

Poster Board

$ 0.00

$ 0.00

!Zero Divide

Marketing and Advertising

Website Creation and Support

$ 0.00

$ 0.00

!Zero Divide

Marketing and Advertising

Flyers

$ 0.00

$ 0.00

!Zero Divide

Marketing and Advertising

Food & Entertainment

$ 0.00

$ 0.00

!Zero Divide

Marketing and Advertising

Public Relations

$ 0.00

$ 0.00

!Zero Divide

Operating

Transportation

$ 0.00

$ 0.00

!Zero Divide

Operating

Administrative

$ 0.00

$ 0.00

!Zero Divide

Operating

Food & Entertainment

$ 0.00

$ 0.00

!Zero Divide

Operating

Subject Matter Experts

$ 0.00

$ 0.00

!Zero Divide

Operating

Boxes

$ 0.00

$ 0.00

!Zero Divide

Marketing and Advertising

Mkt and Ad

Total

N/A

N/A

$ 0.00

$ 0.00

$ 0.00

!Zero Divide

Operating

Expenses

Op Total

N/A

N/A

$ 0.00

$ 0.00

$ 0.00

!Zero Divide

Total Expenses

N/A

N/A

$ 0.00

$ 0.00

$ 0.00

!Zero Divide

Milestone Estimates – Section 13

Instructions

Complete the

Project Schedule

Estimate by listing each milestone in your project along with the date of completion. The list of milestones must be tailored to your project. Insert or delete rows in the table as needed. Make sure to fill in the start date of the project at the top and the close date of your project at the bottom. Then, list the total length of the project in days. Record any notes in the box to the right.

Project Schedule Estimate

Milestones

Date

Notes

Start

project

Example: Approve business case

Example: Approve charter

Close

project

Total length of project (days)

Project Plan Baselines – Section 14

Instructions

Input information from your

Donation

Goals

and

Awarene

ss Goals

sections in the tables below to set the baselines for your project plan.

Scope Baseline

Key Measurables

Input from

Donation
Goals.

0

$ 0.00

0

Donation Source

Cash in ($)

Clothing Items (units)

Other

Event Table Sales

Table Bidding Items

Auction Items

Individual Donations

Corporate Donations

Subtotal

$ 0.00

0

Total cash and units of clothing/other

Input from
Awarene
ss Goals.

Other

0

0

0

0

Other

0

0

0

0

0

0

Platform	Likes	Shares	Followers	Total
Facebook
Instagram
Twitter
TikTok
Total

Project Deliverables

1.
2.
3.
4.
5.

Cost Baseline

Input from
Budg
et
Estimate.

$0.00

$0.00

Project Budget	Expenses
Marketing			$0.00
Operations
Total Project Budget

Schedule Baseline

Input from
Project Schedule
Estimate.

Milestones

Total length of project (days)

Dates

Start

Key Milestone 1

Key Milestone 2

Key Milestone 3

Deliver Project Objectives

Close