Posted: April 25th, 2025
It’s actually doing the real study, need to be feasible on college, one person level and then pretend that I did the study.
How to Create a Research Protocol
The Research Protocol is a statement of the researcher’s project design and a description of
his/her responsibilities toward the human subjects involved in the research.
To ensure an effective review by the Institutional Review Board, a full description of the planned
research must be submitted with the Application for IRB Review. A research protocol provides
the reader with background information of the problem under study, including the study
rationale, a detailed plan for conducting the research involving human research participants, and
a discussion of the potential importance of the research.
1. Objectives
The purpose of the study (research questions and / or study objectives) should be clearly and
succinctly stated. In experimental designs, objectives may be stated as hypotheses to be tested.
2. Background and Rationale
Summarize and synthesize the available research (including published data) to provide
justification for the study. Evaluate prior research for relevance to the research question under
study. Describe the significance of the research including potential benefits for individual
subjects or society at large.
3. Procedures
The procedures should include the following:
a) Research Design
The research design should be identified and should be appropriate to answer the research
question(s) under study. Describe the type of research proposed (e.g. experimental, correlational,
survey, qualitative) and specific study design that will be used.
b) Sample
Describe the sampling approach to be used. Identify the procedures that will be used to recruit,
screen, and follow study volunteers. Specifically define the study sample (number of subjects to
be enrolled, characteristics of subjects to be included in and excluded from the research, and
whether this will be a random or convenience sample).
c) Measurement/Instrumentation
Identify the variables of interest and study endpoints (where applicable). Justify measurement
techniques selected. Provide information regarding the validity and reliability of selected
measures.
d) Detailed study procedures
Methods for collecting data and for avoiding / minimizing subject risks should be included.
Include a timeline for subject participation in the project. Identify how subject confidentiality
will be safeguarded (plans for coding data and for securing written and electronic subject
records). Indicate how long personal information will be stored once the study is completed.
Methods will vary with the research approach used (qualitative, quantitative). The selected
methods should be sufficiently described to justify the use of the approach for answering the
defined research question. Methods should also be described in adequate detail so that IRB
members may assess the potential study risks and benefits.
e) Internal Validity
Threats to internal / external validity should be considered. Describe measures that have been
taken to avoid study bias.
f) Data Analysis
Specify the analytic techniques the researcher will use to answer the study questions. Indicate the
statistical procedures (e.g. specific descriptive or inferential tests) that will be used and why the
procedures are appropriate. For qualitative data, specify the proposed analytic approaches.
4. Bibliography
Include a reference list of literature cited to support the protocol statement.
How to Create an Informed Consent Form
The informed Consent Form must be a separate document from other documents. Except as provided in
sections 4, 5 and 6 below, informed consent shall be documented by the use of a written consent form
approved by the IRB and signed by the subject or the subjects’ legally authorized representative. A copy
shall be given to the person signing the form. The full informed consent form must include:
Content of the written consent form
1. Statement that the activity involves research and a description of where the research activity will
occur.
2. An explanation of the scope, aims, and purposes of the research, and the procedures to be followed
(including identification of any treatments or procedures which are experimental) and the nature of
the expected duration of the subjects’
participation.
3. Description of any reasonably foreseeable benefits, if any, to the subjects or others that may result
from the research.
4. A disclosure of appropriate alternative procedures or course of treatment (in instances where
therapeutic procedures are involved), if any that might be advantageous to the subjects.
5. A statement describing the extent to which confidentiality or records identifying the subjects will be
maintained except in unusual cases.
6. An offer to answer any questions the subjects may have about the research, the subject’s rights or
related matters, and the name of the person (together with address and telephone number) to
whom the subjects may direct questions or must report an injury.
7. A Statement that participation is voluntary, that refusal to participate involves no penalty or loss of
benefit to which the subjects are otherwise entitled, and that the subjects may discontinue
participation at any time without penalty or loss to which the subjects are otherwise entitled if they
had completed their participation in the research.
8. For research which may involve more than minimal risk of injury the subject should be informed of
the following statement which must appear in the consent form: (to be modified for off-campus
research). “In the unlikely event of injury resulting from this research, Andrews University
is not able to offer financial compensation nor to absorb the costs of medical treatment.
However, assistance will be provided to research subjects in obtaining emergency
treatment and professional services that are available to the community generally at
nearby facilities. My signature below acknowledges my consent to voluntarily participate
in this research project. Such participation does not release the investigator(s),
sponsor(s) or granting agency (ies) from their professional and ethical responsibility to
me.”
9. A space for the dated signatures of the subject, the principal investigator, and a witness. In the case
of a minor (the child must also sign if seven years of age or older) or a person unable to sign, a
second authorizing signature is required from the parent, guardian, or other responsible person. The
relationship must be specified.
In addition there is need to pay special attention to the following two definitions in your Informed
Consent, since lack of coercion and confidentiality are required for approval:
a) Coercion
Coercion means to compel or force someone to participate in or perform an action that would not
ordinarily be done of the individual’s own free choice. Coercion may be present when recruiting
subjects for research. Participation should be free and voluntary, with no overriding statements. The
following are ways that coercion can be introduced: The researcher is the supervisor or pastor of the
participants. Telling subjects or their parents (when children are involved) how much they will be
helping the investigator by participating in research can be interpreted as coercive. Mentioning a
relationship that exists between the researcher and the potential subjects may be coercive. Subjects
may feel obligated to participate because they know or have seen the researcher at various times.
In cases of infants and children, mentioning that the researcher cares for or has cared for the child
puts parents in a very awkward and unfair position. Face-to-face recruitment has the potential to be
coercive. It is difficult for individuals to say no to someone who is directly in front of them and
talking about his or her research. Inflection, tone of voice, and nonverbal cues can inadvertently slip
into the recruitment process without the researcher’s awareness. Coercion can be reduced if an
impartial third party presents the request for participation. Subjects should be protected from
coercion. If subjects are not protected, the IRB application must include an explanation of why
coercion is necessary as well as any possible repercussions of the coercion. The methods to be used
for coercing subjects must be detailed in the research proposal. A plan for informing subjects at the
end of the research of how and why they were coerced must be fully explained (see Debriefing).
Potential physical and/or psychological risks that may be incurred by subjects due to the coercion
must be identified, and procedures for addressing the risks must be established as part of the
debriefing procedures.
b) Confidentiality
Confidentiality refers to protection of subjects’ privacy so that information collected about them, as
part of the research process, is not disclosed. Information may be revealed in group form, or as
individual examples, but not in a way that an individual may be identified. If the investigator collects
information on subjects over a period of time, such as in test-retest reliability or in
Pretest-posttest study designs, there must be a mechanism to relate various data to the same
subject. This may be done by using codes or identifiers (e.g., subject ID numbers) on both sets of
data that only the researcher can trace to a master name-number list. Because names and numbers
can be related, this list must be kept confidential by storing it in a private and secure location, such
as a locked file cabinet. If data are recorded in cases where the researcher personally knows
subjects, it must be acknowledged that the researcher knows the subjects personally, and the data
must be treated confidentially, because anonymity is not possible. The data must be collected in
such a way that the identity is not recorded. All data should be stored in a way that the person is
not identified when the identity is not crucial for the research objectives. In other words, the IRB will
require that data be collected in the least intrusive and most confidential way to serve the purpose
of the research. In a focus group situation, it must be acknowledged that there is a lack of
confidentiality due to the group situation. The consequences of this lack of confidentiality must be
outlined. It is important to acknowledge
It is important to acknowledge that subjects may waive the right of confidentiality. This may occur,
for example, when a subject specifically requests to be quoted. In the United States, all confidential
data must be stored by the researcher for 3 years. In Canada, data must be stored for 6 years.
Consider also that ethical research requires that the researcher is qualified to do the research they
are proposing.
Format of the Written Consent Form
1. The consent form should clearly identify the relationship of the researcher to Andrews University.
The name of Andrews University should appear centered at the top of the consent form together
with the name of the department with which the researcher is affiliated. In cases where an
anonymously returned questionnaire substitutes as a form of implied consent, the cover letter
accompanying the questionnaire should clearly identify how the research is connected with Andrews
University and one of its academic departments.
2. The consent from should clearly indicate the name, address, and phone number of the investigator
and an advisor or impartial third party whom the research subject may contact for additional
information if desired.
3. Places for the dated signatures of the subject (and/or parent/guardian, if applicable), investigator,
and witness should be included at the bottom of the consent form.
Retention of the Signed Informed Consent Form
1. A copy of the Informed Consent Form should be returned to the subject or the person legally
appointed to sign the Informed Consent Form to retain for his/her review.
2. The responsibility for retaining signed copies of the Informed Consent Form lies with the principal
investigator(s). These Informed Consent Forms should be kept in a secure depository along with the
researcher’s other records for a reasonable amount of time (not normally to exceed three years).
Use of Alternate and/or Simplified Consent Forms
Certain situations may justify the use of alternate and/or simplified consent forms. However, in all cases the
investigator must demonstrate how the anonymity or confidentiality of the subject and his/her voluntary
participation in the project will be assured and maintained.
1. Oral Instructions Read to a Group. In the case of no risk or minimal risk research where
instructions are read to a group of subjects (e.g. a questionnaire passed out in a classroom setting,
with prior written authorization of the instructor), a short form to document the oral instructions
presented to the subjects may be used. A witness who heard the oral instructions read to the group
must co-sign the short form along with the researcher. A written copy of the oral instructions that
are to be read to the group must be submitted with the protocol. The items listed in Section 1 above
should be included in the oral instructions.
Research using surveys or questionnaires and dealing with sensitive areas of the respondent’s own
behavior (illegal conduct, drug/alcohol use, sexual behavior, etc. See Appendix A, Exempt Review,
item 4) require special consideration. Although the purpose and use of surveys or questionnaires in
such research may be explained in a classroom setting (with prior documented permission of the
instructor(s) involved), requesting respondents to actually complete survey instruments in the
classroom setting is not recommended. Alternative methods of collecting forms completed at the
discretion of the respondent and which thus insure the respondent’s anonymity should be employed.
2. Anonymous Surveys or Questionnaires. In the case of risk or minimal risk research involving
the use of surveys or questionnaires which are distributed individually and returned anonymously,
the cover letter explaining the purposes and procedures of the research project may substitute for
the consent form. Such a cover letter must be submitted with the protocol and should contain
reference to the items mentioned in section 1 above. It should state in the cover letter as well as on
the survey form itself that the return of the survey or questionnaire serves as a form of implied
consent.
3. Simplified Oral Interviews. Investigators conducting simple oral interviews, the content of which
qualifies as exempt from review, may submit an alternate form of written documentation in place of
an informed consent form. Such documentation should describe how the interviewer will explain
his/her research to the interviewee and how the researcher is prepared to insure the interviewee’s
confidentiality and his/her right to refuse participation in the interview.
In all cases, the researcher is responsible for the filing of all proof of compliance with the above
procedures and to keep them for a period of three years
Waiving of Signed Consent Documentation
The IRB may waive the requirement for the investigator to obtain a signed consent form for some or all
subjects if it finds that either of the following conditions exists:
1. The only record linking the subject and the research would be the consent document and the
principal risk would be potential harm resulting from a breach of confidentiality. Each subject will be
asked whether he/she wants documentation linking the subject with the research, and the subject’s
wishes will govern.
2. The research presents no more than minimal risk of harm to subjects and involves no procedures for
which written consent is normally required outside of the research context.
Waiving the Consent Process
The IRB may under certain special circumstances approve a consent procedure which does not include or
which alters some or all of the elements motioned above or may waive the requirement to obtain consent
provided the Board verifies and documents each of the following items:
1. The research involves no more than minimal risk to the subjects
2. The waiver or alteration of consent will not adversely affect the rights and welfare of the subjects.
3. The research could not practicably be carried out without the waiver or alteration.
4. Whenever appropriate, the subjects will be provided with additional pertinent information after
participation.
Consent form from Attending Physician and/or Other Health Care Professionals
In situations where an individual is currently being treated/evaluated by a physician and/or other health
care professional for a condition related to the objective of the research study, the researcher is required to
obtain the consent of the physician and/or health care professional prior to involving such research subjects
in the study.
Or faxed to attention IRB: (269) 471-6543
E-mail Letters: Letters may be sent as scanned email attachments to irb@andrews.edu.
mailto:irb@andrews.edu
Place an order in 3 easy steps. Takes less than 5 mins.